Data Privacy

Applicable Regulations

Do you know that New Zealand’s Privacy Act 2020 requires every agency to have a Data Privacy Officer, including sole traders? And that other regulations might apply if your users or partners are located in different countries? We can help you identify applicable regulations.

Data Privacy Officer

DPO is not necessarily a full-time role, especially in small companies. It can be taken by anyone knowledgeable about the Privacy Principles and ready to ensure they are applied in the agency. Hiring us as a DPO might make sense if your data flow does not evolve too frequently, as a DPO must be aware of any new information your agency collects or changes in existing collections. But in many cases, having someone in your agency who gains this knowledge is worth it, as this will help you start new projects with well-thought-out processes and lower the risks related to information management. We can coach your DPO and teach them how to use our methods and templates.

Privacy Impact Assessments

One of our favourite tools is the Privacy Impact Assessment. It is a great frame to describe the information flows, identify processes and evaluate when they need to be set up or fixed. It helps determine the risks and the actions that can be taken to mitigate them. If you handle sensitive information, PIAs are required. We recommend using them even when they are not. If you plan to be your own Data Privacy Officer, PIAs will help you manage this role. If you work with an external DPO, they will help communicate with them.

Data Audits

If your activity has been running for a long time without clear data processes, you might need to start with a cartography of what data you have. Once we have a big picture, we can prioritise PIAs on the most sensitive data, and progressively sanitise all your information systems.

Training

We provide pointers to resources and training courses adapted to your team's maturity. We can also coach your team members individually or in groups. After we've done one or several PIAs for you and you feel comfortable taking over, you can use our templates and ask for support only when you need it.

Plan an Introduction Callto Discuss How We Could Support You